Malaysia's Employment Pass Cat lll and Professional Visit Pass to be endorsed at ESD Satellite Centre

The guidelines for the procedure, which is compulsory for incoming expatriates, are shared here.

From 20 February 2023, endorsement at the Kuala Lumpur International Airport 1 (KLIA1) ESD Satellite Centre (ESC) will be extended to all new applications of Employment Pass Category lll (EP lll) and Professional Visit Pass (PVP). As such, endorsement by the Immigration Department of Malaysia (JIM) is compulsory for expatriates entering via KLIA1 in these two categories.

Guidelines for endorsement procedure at the ES Satellite Centre (ESC), KLIA 1

The following applies to new pass applications for expatriates currently abroad for registered companies in the Expatriate Services Division (ESD). This would include:

• Employment Pass (Category I, II & III)
• Dependant/s to Expatriate for (Category I & II)
• Long Term Social Visit Pass (LT-SVP) for Expatriate (Category I & II)
• Professional Visit Pass (PVP)

Pass approval stage

1. Company applies through ESD portal and proceeds with the online payment.
   1. Expatriate processing fees: RM800. The processing charter is five working days upon complete submission.

If the application is approved, the company will receive a notification of pass approval via email and proceed to the endorsement module.

If the application is rejected, the company will receive a notification via email on the refund of expatriate processing fees of RM300. 

Endorsement stage

1. Company initiates endorsement stage, and uploads the following documents:
   1. Passport ID page
   2. Visa sticker (if applicable)
   3. Copy of flight ticket
   4. The processing charter is three (3) working days upon complete submission. 

Pass printing at ESC, KLIA 1

1. After verification of the documents and approval by JIM, the company will receive the following notifications via email:
   1. To proceed with the payment of Immigration Fee
   2. Approval Letter for Endorsement of Pass at ESC, KLIA1.
2. The company will then need to download the Approval Letter and share it with the applicant abroad.
3. Applicant may now prepare for entry into Malaysia.

The following documents are required prior to entry:

• Original passport
• Approval Letter for Endorsement of Pass at ESC, KLIA1
• Any supporting documents

Following immigration clearance at KLIA1, the applicant will need to proceed to the ESC for passport verification and endorsement. Approval of pass endorsement at KLIA is subject to JIM’s discretion. 

Guidelines for pass delivery

The following applies to new/renewal pass application. This includes:

• Employment Pass (Category I, II & III)
• Dependant/s to Expatriate for (Category I & II)
• Long Term Social Visit Pass (LT-SVP) for Expatriate (Category I & II)
• Professional Visit Pass (PVP)

Pass approval stage

1. Company applies through ESD portal and proceeds for the online payment.
   1. Expatriate processing fees: RM800
   2. The processing charter is five working days upon complete submission.

If the application is approved, the company will receive a notification of pass approval via email and proceed to the Endorsement module.

If the application is rejected, the company will receive a notification via email on the refund of expatriate processing fees of RM300. 

Endorsement stage

1. Company initiates endorsement stage and is to upload the following documents:
   1. Passport ID page
   2. Visa sticker (if applicable)
   3. Valid Pass/Latest entry stamp
2. After verification of documents and approval by JIM, the company will receive notification via email to proceed with the payment of immigration fee. The processing time is three working days upon complete submission.

Delivery of endorsed pass

Upon successful payment, the Pass will be delivered to the company by Pos Malaysia as follows:

• Klang Valley: two working days
• Other states: three working days
• Federal Territory of Labuan: five working days

A notification via email will be sent to the company to notify on the delivery date. The pass will be delivered to the company correspondence address as registered in the ESD portal.

Recipients address to all four listed names in Letter of Undertaking (LoU):

1. Endorser
2. Company Login ID User
3. Submission officer 1
4. Submission officer 2

For changes/amendments kindly refer to Inspectorate Unit, ESD Putrajaya.

Delivery process by Pos malaysia

Any of the four company representatives in the LoU mentioned above will need to make themselves available to receive the pass during this period. Representative in the LoU need to be prepared with:

1. LoU identification (passport/IC)
2. Applicant’s original passport

A notification via email will be sent to the company to notify on the delivery date. The representative in the LoU will need to open the package immediately and ensure that the pass and all the details are correct.

They are to peel off the pass and paste it on to the applicant’s passport. The remaining pass, which is a duplicate copy, is to be returned to the Pos Malaysia Officer right after.

In the event of an unsuccessful delivery due to the absence of the recipient, the representative in the LoU will receive a note by the Pos Malaysia officer to notify of the unsuccessful delivery attempt. They are to then check the tracking system through Pos Malaysia for more information. The representative in the LoU must then collect the package at the Pos Malaysia assigned station. If the consignment is not collected within seven days, Pos Malaysia will return the Pass to MYXpats Centre where MYXpats Centre will arrange for re-delivery. A RM50 delivery fee is applicable for each delivery attempt.

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